Using the Safety-EDC Vault Connection, organizations with both a Safety Vault and a CDMS Vault can exchange data about serious adverse events (SAEs) discovered by study sites from your CDMS Vault to your Safety Vault for Case processing, helping you to avoid delays and compliance issues. Site Investigators can enter and update Adverse Event forms in your CDMS Vault and Vault automatically transfers the SAE data, along with the applicable subject and Case information, to your Safety Vault. Case Processors and Medical Reviewers can then triage, review, and process the Case according to the submission requirements of the relevant regional health authorities for a particular study. This allows your organization to minimize the risk of data entry mistakes and respond to SAEs in the designated time period, avoiding delays and compliance problems.

When a site user creates an SAE in their CDMS Vault, Vault generates an initial Inbox Item in the Safety Vault in the New lifecycle state. You can review the new Inbox Item and promote it to an Initial Case or Follow-up Case , when applicable. If your Admin has configured automated Case promotion and a site user later updates that SAE in their CDMS Vault, Vault generates a new Inbox Item in the Marked as Follow-up lifecycle state in the Safety Vault and links it to the appropriate Case, which you can review and optionally merge into the existing Case . For Cases created or updated based on SAE data from the Vault Connection, you can review and adjust all relevant subject information.

How the Safety-EDC Vault Connection Works

The Safety-EDC Vault Connection creates new records and updates existing records across Vaults in the following situations:

  • When a site user creates or updates SAE subject data in a CDMS Vault, Vault creates or updates the corresponding Inbox Item , Case , and CDMS subject records in the Safety Vault.
  • When a site user creates or updates SAE case data in a CDMS Vault, Vault creates an Inbox Item in the Safety Vault.
    • If a Case does not yet exist in the Safety Vault, the Inbox Item is created in New state.
    • If your Admin has configured automated Case promotion and a Case already exists in the Safety Vault, the Inbox Item is created in Marked as Follow-up state.
  • When a user updates or deletes subject data related to an SAE in a CDMS Vault, Vault updates or deletes the corresponding CDMS subject records in the Safety Vault. Vault does not delete the associated Inbox Item or Case when deleting subject records.

When configured, Cases created and updated in the Safety Vault based on data received from the Safety-EDC Vault Connection may be automatically promoted .

About Record Creation & Updates

When creating a record through the connection, Vault automatically populates certain standard fields based on your Admin’s mapping. Vault also populates the Link (link__sys) field on the target record with the source record’s Global ID (global_id__sys), which lets Vault know which records to update in the target Vault when data is updated in the source Vault.

When Vault creates a Case in your Safety Vault through the connection, Vault populates fields on the source Safety Case record to reference the name and ID of the target record.

Vault automatically populates the Study and Study Product fields on generated Inbox Items if there are matching records in your Safety Vault. If no matches are found, the Inbox Item will be in Missing Information state. You can then manually populate the blank fields.

Vault creates all new records in their lifecycles’ initial states except generated Inbox Items, which may be in Missing Information state if required fields are blank.

CDMS Subject Records

Vault transfers clinical subject data from a CDMS Vault to CDMS subject records in your Safety Vault, which includes a parent CDMS Subject Information record and the following child records:

  • CDMS Subject Adverse Event
  • CDMS Subject Case Product
  • CDMS Subject Case Product Dosage
  • CDMS Subject Cause of Death
  • CDMS Subject Drug History
  • CDMS Subject Event Product Assessment
  • CDMS Subject Height History
  • CDMS Subject Last Menstruations
  • CDMS Subject Links
  • CDMS Subject Medical History
  • CDMS Subject Pregnancy Information
  • CDMS Subject Test Results
  • CDMS Subject Weight History

Reviewing & Adding Relevant Subject Information

For SAEs transferred from a CDMS Vault, you can run the Add Relevant Subject Information action on the applicable Case to review all relevant subject data, including medical and drug history, test results, and adverse events. You can then select which relevant subject data you want to add to the Case.

To add data based on subject information received from your CDMS Vault and automatically create and relate the applicable records:

  1. Navigate to the applicable Case record.
  2. From the All Actions menu, select Add Relevant Subject Information.
  3. In the Add Relevant Subject Information dialog, select the applicable items you want to add to the Case.
    • Optional: Use the search bar and filters to help find the items you want to add. Search results are case-sensitive. Any column that references a raw object will sort all values starting with capital letters before all values starting with lowercase letters.
    • Optional: Click the Actions menu and select Edit Columns to select which columns to display in the dialog.
    • Click the tabs to navigate between the options:
      • Medical History
      • Drug History
      • Test Results
      • Products: Vault automatically assigns the Drug Role of “Concomitant” to all Products you add. You cannot remove the study’s Products in this dialog.
      • Adverse Events: You can only add Adverse Events not already linked to another SAE.
  4. When you’ve made your selections, click Confirm.

Vault automatically adds the applicable records to the appropriate sections in the Case record based on the items you selected in the dialog.