In addition to standard PDF viewable document renditions, Vault supports PDF/A viewable renditions to comply with widely-adopted ISO standards. The PDF/A format is an ISO-standardized (190005) PDF version specialized for the archiving of electronic documents. This document format provides a reviewable standard and is common in regulatory submissions.
Generating PDF/A Viewable Renditions
An Admin must enable PDF/A viewable renditions before you can create one. To generate a PDF/A-compliant viewable rendition:
- Upload a document.
- Classify the document by assigning it a document type, subtype, or classification with PDF/A renditions enabled.
- Vault automatically generates a PDF/A-compliant viewable rendition. Vault identifies PDF/A-compliant renditions in the Renditions panel of the Doc Info page.
If the PDF/A-compliant rendition fails, Vault sends you a notification. Vault also captures the failed renditions in the document audit history, audit trail, and Rendition Status page.
Vault does not create PDF/A-compliant viewable renditions when you manually upload PDF source files. To upload a standard PDF viewable rendition on a document type with PDF/A renditions enabled, click the blue plus (+) button in the Renditions panel of the Doc Info page. Vault differentiates manually uploaded renditions from Vault-generated PDF/A renditions in the Renditions panel.
Rules & Limitations
The following rules apply to PDF/A viewable renditions generated by Vault:
- PDF/A renditions follow Vault, Admin configured, and document-specific rendition settings, for example, blue links, bookmarks, and markup.
- Where a font fails to subset embed, full font embedding will be used instead.
- Fonts that are not embedded in PDF source files may cause a failure to generate a PDF/A compliant rendition.
- PDF/A renditions comply to the PDF/A-1b standard (PDF Version 1.4).
- XFA PDF Forms uploaded to Vault result in a flattened PDF/A-compliant viewable rendition.
If the PDF/A-compliant viewable rendition generation fails, Vault sends you a notification and an email. Vault also captures the rendition failure in the document audit trail and on the Rendition Status page.
Admin Audit Logs
Vault also logs failed PDF/A renditions in the Document Audit History. From this page, Admins can filter on PDF/A renditions and export the logs to CSV or PDF format to track non-compliant documents.
Vault also logs failed PDF/A renditions on the Rendition Status page. From this page, Admins can filter on specific documents and export the logs to CSV or PDF format to track non-compliant documents.