We recommend using the Vault File Manager desktop application for Windows™ to upload and download Large Size Asset rendition files up to 100GB in size. If you’re not using a Windows machine or are unable to install Vault File Manager, you can upload your file to the File Staging Server and use the Add Multiple Document Renditions API endpoint to load the files into Vault. You can continue to download large rendition files in your web browser.
To upload Large Size Asset renditions to Vault using Vault File Manager:
- In Vault, click Add Rendition on the Doc Info page.
- Select the Large Size Asset rendition type.
- Click the Upload using Vault File Manager link.
- In Vault File Manager, select a file to upload.
- Click Start Upload.
- Double click the rendition item to view the document in your Vault.
You can upload Large Size Asset renditions up to 100GB in size to the File Staging Server, which you can then upload to an existing document using the Add Multiple Document Renditions API endpoint, passing in the
largeSizeAsset query parameter to avoid using migration mode. To upload a rendition of this type, an Admin must associate the Large Size Asset rendition type with the document’s type.
To add or update renditions:
- Open your FTP client and upload the rendition files to any directory. For the best performance, we recommend FileZilla®.
- Create a CSV input file, then use Vault Loader or the Vault REST API’s Add Multiple Document Renditions endpoint to add the renditions.
- Add the
Note: As of the 20R3.4 release, we no longer recommend dragging and dropping files into the
Inbox directory on the File Staging Server. Previously, doing so would attempt to automatically add the files to documents in Vault, according to the naming convention
As of the 20R2.4 release (October 16th, 2020), Vault will no longer automatically create
dummy.txt files for Large Size Asset renditions placed in the file staging server’s
Inbox directory without source files.
You can also add or update renditions using the Vault REST API’s File Staging API. Learn more in the Developer Portal.
How to Access the File Staging Server
See Accessing Your Vault File Staging Server for details.
Downloading Large Size Renditions
To download the rendition using Vault File Manager, navigate to Renditions in the Files panel on the Doc Info page, and select Download to Vault File Manager from the Actions menu next to the rendition.
When you download rendition files above 4 GB in size, Vault prompts you to use Vault File Manager for improved speed and performance. This applies to both Large Size Asset renditions and regular renditions.
The following permissions control the actions described in this article:
|Permission Type||Permission Label||Controls|
|Security Profile||Download Document||Ability to download the Large Size Asset rendition; note that this is different from other renditions because Large Size Asset is treated like a secondary source file.|
|Security Profile||Application: Document: Download Rendition||Ability to download large rendition files using Vault File Manager.|
|Security Profile||File Staging: Access||Ability to access your Vault’s file staging server. You must have this permission to upload Large Size Asset renditions using Vault File Manager.|
|Security Profile||Vault Owner Actions: Re-render||Ability to manage and add viewable renditions to existing documents without the Manage Viewable Rendition document role permission; users with the Vault Owner security profile do not need to be assigned to any role on the document.|
|Security Profile||Vault Owner Actions: Document Migration||Ability to select the Document Migration Mode checkbox to upload Large Size Asset files using Vault Loader.|
|Security Profile||API: Access API||Ability to access the Vault REST API.|
|Security Profile||Document: Vault File Manager||Ability to check out documents to Vault File Manager using the Check Out to File Manager action or Document Check Out bulk action and upload and download renditions.|
|Document Role||Download Source||Ability to download the Large Size Asset rendition; note that this is different from other renditions because Large Size Asset is treated like a secondary source file.|
|Document Role||Manage Viewable Rendition||Ability to add viewable renditions to existing documents.|
|Document Role||View Document||Ability to upload Large Size Asset renditions to existing documents. You must have this permission for the latest version of the document.|
|Document Role||View Content||Ability to upload Large Size Asset renditions to existing documents. You must have this permission for the latest version of the document.|
|Document Role||Edit Fields||Ability to upload Large Size Asset renditions and other rendition types (other than Viewable Rendition) to existing documents. You must have this permission for the latest version of the document.|
See Accessing Your Vault File Staging Server for details on permissions required for file staging server access.
In 19R1.3 (May 31 2019), we’ve upgraded the Vault FTP infrastructure to make it more robust, scalable, and future-proof by taking greater advantage of AWS™. See About Scalable FTP on the Developer Portal for enhancement details.