Audit Management Overview (QualityOne)

Vault QualityOne Audit Management allows you to manage internal and external audits. You can support internal and supplier audits by performing audit checklists to address requirements, conduct material verification checklists to control hazards, and validate audit program plans against the procedures you initiated. Audit Management helps your organization ensure processes are effective and appropriate. This capability is only available in QualityOne Vaults.

Audit Management Objects

QualityOne provides the ability to manage details about audits through the Audit object. Audit Management spans across multiple quality-related processes and uses the following objects and object types:

• Audit: Represents audits.
  • Internal Audit: This object type stores internal audits.
  • Supplier Audit: This object type stores supplier audits.
• Audit Checklist: Represents a checklist used for audit purposes.
• Audit Checklist Assignment: Stores a record of an audit checklist template and an auditor user that is responsible for the audit checklist.
• Audit Dependency: Defines the dependencies on audit sections and questions.
• Audit Finding: Represents audit findings identified through the Audit Checklist and can also be added independent of the checklist response for a particular audit.
• Audit Response: Houses types of responses for an audit checklist such as date, multiple choice, number, and text.
• Audit Section: Houses types of sections for an audit checklist such as introduction and question sections.
• Checklist Design: Houses checklist templates to be used.
  • Internal Audit Checklist Design: This object type represents internal audit checklist templates.
  • Supplier Audit Checklist Design: This object type represents supplier audit checklist templates.
• Material Verification: Represents materials that require hazard control verification.
• Material: Represents materials.
• Hazard: Represents the library of hazards.
• Material-Hazards: Represents the join between Material and Hazard.
• Material Category-Hazards: Represents the join between Material Category and Hazard.
• MV Response-Hazard: Represents the join between MV Response and Hazard.
• Audit Program: Represents audit programs and their associated proposed audits where they are initiated, reviewed, and approved.
• Proposed Audit: Identifies the proposed audits that are planned as part of an audit program.
  • External Audit: This object type represents external audits.
  • Internal Audit: This object type represents internal audits.

Audit Checklists

You can ensure your audits address the necessary requirements by using an audit checklist. Use audit checklists to conduct internal and supplier audits to help identify audit findings. You can create, edit, and delete audit checklists and automatically create audit findings when completing and submitting a checklist. If configured, you can also perform audit checklists on an Apple iPad®. See Audit Checklists for more details.

Material Verification Checklists

You can ensure your audits address the necessary requirements for materials by using a material verification checklist. Use material verification checklists to collect internal and supplier responses for all the hazards that need to be controlled for a material. You can create, edit, and delete multiple material verification checklists as part of a single Audit. See Material Verification Checklists for more details.

Audit Program Planning

You can initiate, plan, and approve audit programs for execution for a determined time period using an audit program. Use an audit program to plan your audits and compare the approved plan against what was accomplished by your organization. You can create, edit, and delete audit programs as part of your audit plans. See Audit Program Planning for more details.