Working with Audit Programs (QualityOne)

QualityOne allows you to determine and conduct audits in a given time period under a specified scope by creating audit programs. As part of audit planning, you can initiate, plan, and approve through audit programs. Once an audit plan is approved, Vault executes the audit against the plan. When complete, you can compare what was in the approved plan versus what was accomplished by your organization.

About Audit Program

You can initiate, plan, and approve audit programs for execution for a determined time period using the Audit Program object. Once an Audit Program record enters a specified state, Vault automatically creates Audit object records based on Proposed Audit record data within the Audit Program. You can then conduct, update, and track the execution of Audits and related Proposed Audits (while the Audit record moves through its lifecycle) on the Audit Program record. For example, an audit planner needs to scope the next quarter’s audits for her organization. The audit planner first creates an Audit Program object record with the name “Audit Program Q4 2021”, filling out the field data that her organization has determined is necessary. She creates one or more Proposed Audit related records, then populates the Proposed Audit records with more specific metadata. When Audit Program Q4 2021 eventually enters a specified state, for example, In Execution, Vault automatically creates an Audit object record for each Proposed Audit record in the program. These Audit records carry over data from their source Proposed Audit record.

Proposed Audits

Proposed Audit records represent the audits that you are planning within an audit program. When Vault creates Audit records, the system copies certain data over from the source Proposed Audit record.

Vault may copy the following field values from the Proposed Audit record, if configured by your Admin:

  • Auditee
  • Planned Start Date
  • Planned End Date

Vault also copies values for any fields with identical Name values on both the Proposed Audit and Audit objects.

Unplanned Audits

If configured by your Admin, you can manually create audits from the Audit Program record to account for unplanned audits not created by Audit Program Planning automation.

How to Create an Audit Program

To create an Audit Program:

  1. Navigate to the Audit Program custom object tab or to Admin > Business Admin > Audit Program.
  2. Click Create.
  3. Fill in the required details.
  4. Click Save.
  5. Optional: In the proposed audits section, create one or more related Proposed Audit records.
  6. Optional: In the unplanned audits section, click Create and add any Audit records that belong within this Audit Program but were not created by Audit Program Planning automation.

You can continue adding Proposed Audits and unplanned Audits after creating the Audit Program record.

The following permissions control your ability to create and modify Audit Programs and Proposed Audits:

Type Permission Controls
Security Profile Objects: Audit Program: Read, Create, Edit Ability to view, create, edit, and delete Audit Programs.
Security Profile Objects: Proposed Audit (all object types): Read, Create, Edit Ability to view, create, edit, and delete Proposed Audits.